Instruction To Authors
1. Types of Manuscripts and Limits
Grand Round Case
Images in clinical medicine/radiology/pathology
Spot the Diagnosis
Letter to the Editor
Students Corner & Residents Corner
2. Preparation of the Manuscript
3. Protection of Patients Rights to Privacy
4. Sending a revised manuscript
6. Special note
TYPES OF MANUSCRIPTS AND LIMITS
Original articles: Randomised controlled trials, intervention studied, studies of screening and diagnostic test, outcome studies, cost effectiveness analyses, case-control series, and surveys with high response rate. Up to 3000 words excluding references and abstract.
Brief Reports: Up to 1500 words excluding references and abstract and up to 15 references.
Review articles (including for Ethics forum, Education forum, E-Medicine, etc.): Systemic critical assessments of literature and data sources. Up to 4000 words excluding references and abstract.
Grand Round Case: Diagnostic (clinical and investigative) and therapeutic approach to a case can be discussed akin to a bed-side case presentation on a grand round. Up to 1500 words and 15 references.
Case reports: new/interesting/very rare cases can be reported. Cases with clinical significance or implications will be given priority, whereas, mere reporting of a rare case may not be considered. Up to 1000 words excluding references and abstract and up to 10 references.
Images in clinical medicine/radiology/pathology: a short history, photograph, differential diagnosis, and short discussion of classic and/or rare case. Should not be more than 800 words excluding up to six references.
Spot the Diagnosis: A classical clinical, radiological, pathological or other signs can be submitted as spot the dignosis. Up to 400 words excluding up to 4 references.
Letter to the Editor: Should be short, decisive observation. They should not be preliminary observations that need a later paper for validation. Up to 400 words and 4 references.
Students Corner and Residents Corner: Short narrative of a real life experience in medical field during student life or residency with a clear informative, educative, or enlightening message. Up to 300 words.
Announcements of conferences, meetings, courses, awards, and other items likely to be of interest to the readers should be submitted with the name and address of the person from whom additional information can be obtained. Up to 100 words.
PREPARATION OF THE MANUSCRIPT
The text of observational and experimental articles should be divided into sections with the headings:
– Title Page
– Abstract Page
– Key Messages
– Figure legends
Do not make subheadings in these sections.
Paper Size : A4 size (212 x 297 mm), with margins of 25 mm (1 inch) from all the four sides. Type on only one side of the paper. Use double spacing throughout. Number pages consecutively, beginning with the title page.
The title page should carry
1. Type of manuscript (e.g. Original article, Case Report)
2. The title of the article, which should be concise, but informative
3. Running title or short title not more than 50 characters
4. The name by which each contributor is known (Last name, First name and initials of middle name), with his or her highest academic degree(s) and institutional affiliation
5. The name of the department(s) and institution(s) to which the work should be attributed
6. The name, address, phone numbers, facsimile numbers and e-mail address of the contributor responsible for correspondence about the manuscript
7. The total number of pages, total number of photographs and word counts separately for abstract and for the text (excluding the references and abstract)
8. Source(s) of support in the form of grants, equipment, drugs, or all of these
9. Acknowledgement, if any and
10. If the manuscript was presented as part at a meeting, the organisation, place, and exact date on which it was read.
The second page should carry the full title of the manuscript and an abstract (of no more than 150 words for case reports, brief reports and 250 words for original articles). The abstract should be structured and state the Context (Background), Aims, Settings and Design, Methods and Material, Statistical analysis used, Results and Conclusions. Below the abstract should provide 3 to 10 key word.
Provide three to six short key messages for all original articles and one or two for case reports. These messages should highlight the study, report, or review. The messages will be printed along with the text in highlighted boxes.
State the purpose of the article and summarise the rationale for the study or observation.
Describe the selection of the observational or experimental subjects (patients or laboratory animals, including controls) clearly. Identify the age, sex, and other important characteristics of the subjects. Identify the methods, apparatus (give the manufacturer’s name and address in parentheses), and procedures in sufficient detail. Give references to established methods, including statistical methods; provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations. Identify precisely all drugs and chemicals used, including generic name(s), dose(s), and route(s) of administration.
Reports of randomised clinical trials should present information on all major study elements, including the protocol, assignment of interventions (methods of randomisation, concealment of allocation to treatment groups), and the method of masking (blinding), based on the CONSORT Statement .
Authors submitting review article should include a section describing the methods used for locating, selecting, extracting, and synthesising data. These methods should also be summarised in the abstract.
When reporting experiments on human subjects, indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975, as revised in 2000. Do not use patients’ names, initials, or hospital numbers, especially in illustrative material. When reporting experiments on animals, indicate whether the institution’s or a national research council’s guide for, or any national law on the care and use of laboratory animals was followed.
When possible, quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Report losses to observation (such as dropouts from a clinical trial). Put a general description of methods in the Methods section. When data are summarised in the Results section, specify the statistical methods used to analyse them. Avoid non-technical uses of technical terms in statistics, such as ‘random’ (which implies a randomising device), ‘normal’, ‘significant’, ‘correlations’, and ‘sample’. Define statistical terms, abbreviations, and most symbols. Use upper italics (P 0.048). For all P values include the exact value and not less than 0.05 or 0.001.
Present the results in logical sequence in the text, tables, and illustrations. Do not repeat in the text all the data in the tables or illustrations; emphasise or summarise only important observations.
Emphasise the new and important aspects of the study and the conclusions that follow from them. Do not repeat in detail data or other material given in the Introduction or the Results section. Include in the Discussion section the implications of the findings and their limitations, including implications for future research. Relate the observations to other relevant studies.
In particular, contributors should avoid making statements on economic benefits and costs unless their manuscript includes economic data and analyses. Avoid claiming priority and alluding to work that has not been completed. State new hypotheses when warranted, but clearly label them as such. Recommendations, when appropriate, may be included.
As an appendix to the text, one or more statements should specify
1) contributions that need acknowledging but do not justify authorship, such as general support by a departmental chair
2) acknowledgments of technical help and
3) acknowledgments of financial and material support, which should specify the nature of the support. This should be included in the title page of the manuscript.
References should be numbered consecutively in the order in which they are first mentioned in the text (not in alphabetic order). Identify references in text, tables, and legends by Arabic numerals in superscript. References cited only in tables or figure legends should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure. Use the style of the examples below, which are based on the formats used by the NLM in Index Medicus. The titles of journals should be abbreviated according to the style used in Index Medicus. Use complete name of the journal for non-indexed journals. Avoid using abstracts as references.
Information from manuscripts submitted but not accepted should be cited in the text as “unpublished observations” with written permission from the source. Avoid citing a “personal communication” unless it provides essential information not available from a public source, in which case the name of the person and date of communication should be cited in parentheses in the text. For scientific articles, contributors should obtain written permission and confirmation of accuracy from the source of a personal communication.
The commonly cited types of references are shown here, for other types of references such as electronic media. please refer to JABCS.ORG Journal Guidelines (http://www. JABCS.org.org).
Articles in Journals
1.Standard journal article: Kulkarni SB, Chitre RG, Satoskar RS. Serum proteins in tuberculosis. J Postgrad Med 1960;6:113-20.
List the first six contributors followed by et al.
2.Volume with supplement: Shen HM, Zhang QF. Risk assessment of nickel carcinogenicity and occupational lung cancer. Environ Health Perspect 1994; 102 Suppl 1:275-82.
3.Issue with supplement: Payne DK, Sullivan MD, Massie MJ. Women’s psychological reactions to breast cancer. Semin Oncol 1996; 23(1, Suppl 2):89-97.
Books and Other Monographs
4.Personal author(s): Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996.
5.Editor(s), compiler(s) as author: Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996.
6.Chapter in a book: Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995. pp465-78.
1. Tables should be self-explanatory and should not duplicate textual material.
2. Tables with more than 10 columns and 25 rows are not acceptable.
3. Type or print out each table with double spacing on a separate sheet of paper. If the table must be continued, repeat the title on a second sheet followed by (contd.).
4. Number tables, in Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each.
5. Place explanatory matter in footnotes, not in the heading.
6. Explain in footnotes all non-standard abbreviations that are used in each table.
7. Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote.
8. For footnotes use the following symbols, in this sequence: *
Submit three sets of figures.
-Send sharp, glossy, un-mounted, colour photographic prints, with height of 4 inches and width of 6 inches.
-Figures should be numbered consecutively according to the order in which they have been first cited in the text.
-Each figure should have a label pasted (avoid use of liquid gum for pasting) on its back indicating the number of the figure, the running title, top of the figure and the legends of the figure. Do not write the contributor/s name/s. Do not write on the back of figures, scratch, or mark them by using paper clips.
-Labels, numbers, and symbols should be clear and of uniform size. The lettering for figures should be large enough to be legible after reduction to fit the width of a printed column.
-Symbols, arrows, or letters used in photomicrographs should contrast with the background and should marked neatly with transfer type or by tissue overlay and not by pen.
-Titles and detailed explanations belong in the legends for illustrations not on the illustrations themselves.
-When graphs, scatter-grams or histograms are submitted the numerical data on which they are based should also be supplied.
-The photographs and figures should be trimmed to remove all the unwanted areas.
-If photographs of people are used, either the subjects must not be identifiable or their pictures must be accompanied by written permission to use the photograph.
-If a figure has been published, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit line should appear in the legend for figures for such figures.
-The Journal reserves the right to crop, rotate, reduce, or enlarge the photographs to an acceptable size.
LEGENDS FOR ILLUSTRATIONS
-Type or print out legends (maximum 40 words, excluding the credit line) for illustrations using double spacing, with Arabic numerals corresponding to the illustrations.
-When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one clearly in the legend.
-Explain the internal scale and identify the method of staining in photomicrographs.
PROTECTION OF PATIENTS RIGHTS TO PRIVACY
Identifying information should not be published in written descriptions, photographs, sonograms, CT scans, etc., and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that the patient be shown the manuscript to be published. When informed consent has been obtained, it should be indicated in the article and copy of the consent should be attached with the covering letter.
SENDING A REVISED MANUSCRIPT
While submitting a revised manuscript, contributors are requested to include, along with single copy of the final revised manuscript, a photocopy of the revised manuscript with the changes underlined in red and copy of the comments with the point to point clarification to each comment. The final revised manuscript should also be sent by e-mail to journal@JABCS.org. The manuscript number should be written on each of these documents. If the manuscript is submitted online, the contributors form has to be submitted in original with the signatures of all the contributors within two weeks of submission. Hard copies of images should be sent to the Administrative Office of the journal at the time of revision.
The whole of the literary matter in the Journal of JABCS.ORG-ate Medicine is copyright and cannot be reproduced without the written permission of the Editorial Board.
Contact the Administrative Office (E-mail journalmanager@JABCS.org) if you do not get an acknowledgement of the manuscript receipt within two weeks or if you do not hear from us within ten weeks from acknowledgement of the manuscript.
For faster reply provide the e-mail address and communicate via e-mails.